Privacy Policy

1. Introduction

Hilth Foundation ("we," "our," or "us") is a nonprofit organisation dedicated to supporting education as a foundation for development across Africa. We are committed to protecting your privacy when you visit our website, participate in our programmes, or support our mission.

2. Information We Collect

Mentorship Programme Applications

When you apply for our Mentorship Programme, we collect the information below. The form is processed through our website hosting provider, Netlify.

• Full name
• Age range and educational level
• School or institution name
• Areas of interest (purpose, career, self-development, skills, academics)
• WhatsApp number and email address

Donations and shop enquiries

Online donations and shop checkout are currently unavailable while we prepare online checkout. We do not collect payment card details on this website. When you submit a shop enquiry, we store the order enquiry details through our website hosting provider, Netlify, then prepare a WhatsApp or email message so you can continue the conversation with our team.

School, partnership and programme enquiries

When you send us an enquiry through our website, we collect your selected topic, name, email address and message. You may also provide a school or organisation name and phone number. We use these details to respond to your enquiry. The form is processed through our website hosting provider, Netlify.

Volunteer applications

When you apply to volunteer, we collect your name, email address, town or city, preferred volunteer area, availability, skills or experience, and why you would like to volunteer. You may also provide a phone number. We use these details to review your application and contact you about suitable opportunities. The form is processed through our website hosting provider, Netlify.

Newsletter Subscriptions

If you subscribe to our newsletter, we collect your email address through our website hosting provider, Netlify, to send updates about our programmes and impact.

3. How We Use Your Information

We use the information we collect to:

• Match mentees with appropriate mentors and facilitate programme participation
• Respond to donation and product enquiries
• Send programme updates, newsletters, and impact reports
• Communicate about HSIP school outreach sessions
• Respond to school visit, partnership and programme enquiries
• Review volunteer applications and contact applicants about suitable opportunities
• Distribute the 90 Days of Transformation notebook orders
• Improve our programmes and website experience
• Comply with legal and regulatory requirements

4. Data Sharing

With Mentors

If you apply for our Mentorship Programme, your application information may be shared with assigned mentors to facilitate the mentoring relationship.

Payment Processing

Online checkout is coming soon. We do not accept card details through this website. Contact the Foundation for available payment arrangements.

We Do NOT:

• Sell your personal information to third parties
• Share your data with advertisers
• Use your information for commercial marketing without consent

5. Data Security

We implement security measures to protect your personal information:

• HTTPS encryption for all data transmission
• Secure payment processing through PCI-DSS certified providers
• Limited access to personal data on a need-to-know basis
• Regular security reviews of our systems

6. Your Rights

You have the right to:

• Access: Request a copy of the personal data we hold about you
• Correction: Request correction of inaccurate information
• Deletion: Request deletion of your personal data
• Withdrawal: Unsubscribe from newsletters at any time

To exercise any of these rights, contact us using the information below.

7. Cookies and Tracking

Our website uses minimal cookies for essential functionality only. We do not use third-party analytics or advertising trackers. Your browsing behaviour is not monitored or shared with external parties.

8. Data Retention

We retain your personal information only as long as necessary:

• Mentorship records: Duration of the programme plus 2 years
• Donation records: As required by Ghanaian tax regulations
• Newsletter subscriptions: Until you unsubscribe

9. Children's Privacy

Some of our programmes serve students under 18. We collect information from minors only with appropriate consent and use it solely for programme purposes. Parents or guardians may contact us to review or delete their child's information.

10. Changes to This Policy

We may update this Privacy Policy periodically. The "Last Updated" date at the top indicates when it was last revised. Significant changes will be communicated through our website or email.